{"id":25433,"date":"2023-02-13T13:41:48","date_gmt":"2023-02-13T18:41:48","guid":{"rendered":"https:\/\/breakingintowallstreet.com\/?post_type=biws_kb&#038;p=25433"},"modified":"2024-09-25T17:48:54","modified_gmt":"2024-09-25T22:48:54","slug":"powerpoint-quick-access-toolbar","status":"publish","type":"biws_kb","link":"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/","title":{"rendered":"PowerPoint Quick Access Toolbar: Full Download, Setup, and Guide"},"content":{"rendered":"<p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">PowerPoint Quick Access Toolbar: Full Download, Setup, and Guide<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/#PowerPoint_Quick_Access_Toolbar_Installation_Instructions_PC\">PowerPoint Quick Access Toolbar: Installation Instructions (PC)<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/#PowerPoint_Quick_Access_Toolbar_Potential_Problems_in_the_365_Version\">PowerPoint Quick Access Toolbar: Potential Problems in the 365 Version<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/#PowerPoint_Quick_Access_Toolbar_How_to_Recreate_It_Manually_PC_and_Mac\">PowerPoint Quick Access Toolbar: How to Recreate It Manually (PC and Mac)<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/#PowerPoint_Quick_Access_Toolbar_Issues_on_the_Mac\">PowerPoint Quick Access Toolbar: Issues on the Mac<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/powerpoint-quick-access-toolbar\/#Going_Beyond_the_PowerPoint_Quick_Access_Toolbar\">Going Beyond the PowerPoint Quick Access Toolbar<\/a><\/li><\/ul><\/nav><\/div>\n<br \/>\nThe <strong>PowerPoint Quick Access Toolbar (QAT)<\/strong> lets you create short, custom shortcuts for the most common commands in PowerPoint.<\/p>\n<p>For example, normally, to left-align objects in the PC version of PowerPoint, you must press <strong>Alt, H, G, A, L <\/strong>for Left Align.<\/p>\n<p>With a proper PowerPoint Quick Access Toolbar, however, you can press <strong>Alt, 1, L<\/strong> for Left Align.<\/p>\n<p>This may seem like a small difference because it\u2019s 3 vs. 5 keystrokes.<\/p>\n<p>But if you use PowerPoint extensively, you will use these commands <em>hundreds or thousands of times per day<\/em>, which adds up to significant time savings.<\/p>\n<p><strong>NOTE:<\/strong> The \u201c,\u201d in these shortcuts means that you press and release each button sequentially. So, for the Alt, 1, L shortcut, you press Alt, release it, press 1, release it, and press L and release it.<\/p>\n<p>Here\u2019s how our <a href=\"https:\/\/samples-breakingintowallstreet-com.s3.us-east-1.amazonaws.com\/PPT-3\/PPT-QAT-Export.exportedUI\" target=\"_blank\" rel=\"noopener\">recommended QAT<\/a> shortens common commands and makes your life easier:<\/p>\n<p><strong>Alignment:<\/strong> Alt, H, G, A &#8211;&gt; Alt, 1<\/p>\n<p><strong>Font Color:<\/strong> Alt, H, F, C &#8211;&gt; Alt, 2<\/p>\n<p><strong>Shape Fill Color:<\/strong> Alt, H, S, F &#8211;&gt; Alt, 3<\/p>\n<p><strong>Shape Outline:<\/strong> Alt, H, S, O &#8211;&gt; Alt, 4<\/p>\n<p><strong>Format Shape:<\/strong> Alt, J, D, O &#8211;&gt; Alt, 5<\/p>\n<p><strong>Order Objects:<\/strong> Alt, H, G &#8211;&gt; Alt, 6<\/p>\n<p><strong>Font Size:<\/strong> Alt, H, F, S &#8211;&gt; Alt, 7<\/p>\n<p><strong>Insert Rectangle:<\/strong> Alt, N, S, H, &lt;Use Mouse to Draw&gt; &#8211;&gt; Alt, 8, &lt;Use Mouse to Draw&gt;<\/p>\n<p>The QAT is the difference between leaving the office at a reasonable time vs. staying past midnight as you fix silly formatting issues on your slides.<\/p>\n<p><a href=\"https:\/\/samples-breakingintowallstreet-com.s3.us-east-1.amazonaws.com\/PPT-3\/PPT-QAT-Export.exportedUI\" target=\"_blank\" rel=\"noopener\">You can download the QAT we created and recommend using in finance presentations here<\/a>.<\/p>\n<p>You can get the <strong>full installation instructions<\/strong> below, plus some tips on how to recreate the QAT manually if you cannot install the file provided here.<\/p>\n<p>If you\u2019re on the Mac, you can still create the PowerPoint Quick Access Toolbar by following the \u201cmanual creation instructions\u201d below, but the <strong>Alt-key shortcuts do not work<\/strong>.<\/p>\n<p>To get around this problem, we recommend using a service like <a href=\"https:\/\/www.acceleratorkeys.com\/\" target=\"_blank\" rel=\"noopener\">Accelerator Keys<\/a> or a program like Parallels that lets you run the PC\/Windows version of PowerPoint on the Mac.<\/p>\n<div class='code-block code-block-6' style='margin: 8px 0; clear: both;'>\n<div class=\"kb-adinsert-modal\">\n    <div class=\"kb-adinsert-top\">\n      <div class=\"media\">\n          <img decoding=\"async\" class=\"alignnone size-full wp-image-28448\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2024\/05\/22172833\/Power-Point-Pro.png\" alt=\"PowerPoint Pro\" width=\"128\" height=\"128\" \/>\n      <\/div>\n      <div class=\"content\">\n          <h3>Become a PowerPoint Pro With the <strong>BIWS PowerPoint & VBA Course<\/strong><\/h3>\n      <\/div>\n    <\/div>\n    \n    <div class=\"full_text\">\n    \t<ul>\n        \t<li>\n            \t<h4>Become a presentation machine<\/h4>\n              <p>Master the key shortcuts and commands for \u201cwarp speed\u201d slide creation<\/p>\n\t\t\t    <\/li>\n          <li>\n          \t<h4>Acquire the skills with dozens of practice exercises<\/h4>\n            <p>Learn by doing \u2013 and check your work against the solutions<\/p>\n\t\t\t    <\/li>\n          <li>\n          \t<h4>Save hours with our full macro package (25+ macros)<\/h4>\n            <p>Automate formatting, tables, alignment, drawing guides, and more\n\n<\/p>\n\t\t\t  <\/li>\n      <\/ul>\n        \n      <a class=\"cta-link orange-button-medium\" href=\"https:\/\/breakingintowallstreet.com\/powerpoint-pro\/\" target=\"_blank\">Full Details<\/a>\n      \n      <a class=\"cta-link orange-button-medium bg-blue\" href=\"https:\/\/biws-support.s3.us-east-1.amazonaws.com\/Course-Outlines\/PowerPoint-Pro-Course-Outline.pdf\" target=\"_blank\" rel=\"noopener\">Short Outline<\/a>\n    <\/div>\n<\/div>\n<\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"PowerPoint_Quick_Access_Toolbar_Installation_Instructions_PC\"><\/span><strong>PowerPoint Quick Access Toolbar: Installation Instructions (PC)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>First, <a href=\"https:\/\/samples-breakingintowallstreet-com.s3.us-east-1.amazonaws.com\/PPT-3\/PPT-QAT-Export.exportedUI\" target=\"_blank\" rel=\"noopener\">make sure you\u2019ve downloaded the file above<\/a> (\u201cPPT-QAT-Export.exportedUI\u201d).<\/p>\n<p>Next, open PowerPoint and press <strong>Alt, T, O<\/strong> to enter the <strong>Options Menu<\/strong>.<\/p>\n<p><strong>NOTE:<\/strong> Once again, the \u201c,\u201d means \u201cpress and release.\u201d So, press Alt, release it, press T, release it, and press O and release it.<\/p>\n<p>When you reach the Options Menu, click on the \u201cQuick Access Toolbar\u201d on the left-hand side:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25434 size-full\" title=\"Options Menu in PowerPoint\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074918\/PPT-01-01-Image-01.jpg\" alt=\"Options Menu in PowerPoint\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074918\/PPT-01-01-Image-01.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074918\/PPT-01-01-Image-01-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074918\/PPT-01-01-Image-01-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>Within this menu, click on \u201cImport\/Export\u201d at the bottom:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25435 size-full\" title=\"PowerPoint Quick Access Toolbar - Import Button\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-02.jpg\" alt=\"PowerPoint Quick Access Toolbar - Import Button\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-02.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-02-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-02-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>Select \u201cImport Customization File\u201d and then choose the PPT-QAT-Export.exportedUI file you downloaded from the link above.<\/p>\n<p>Click &#8220;Yes&#8221; to confirm the changes when the warning appears:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25436 size-full\" title=\"PowerPoint Quick Access Toolbar - Confirming Changes\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-03.jpg\" alt=\"PowerPoint Quick Access Toolbar - Confirming Changes\" width=\"838\" height=\"653\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-03.jpg 838w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-03-300x234.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074917\/PPT-01-01-Image-03-768x598.jpg 768w\" sizes=\"(max-width: 838px) 100vw, 838px\" \/><\/p>\n<p>The \u201cCustomize Quick Access Toolbar\u201d area on the right should now look like this:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25437 size-full\" title=\"PowerPoint Quick Access Toolbar - Complete Settings\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-04.jpg\" alt=\"PowerPoint Quick Access Toolbar - Complete Settings\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-04.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-04-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-04-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>When you click \u201cOK\u201d and exit to the main area of PowerPoint, you should see all these commands under the normal ribbon menu:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25438 size-full\" title=\"QAT Below the PowerPoint Ribbon Menu\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-05.jpg\" alt=\"QAT Below the PowerPoint Ribbon Menu\" width=\"1098\" height=\"652\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-05.jpg 1098w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-05-300x178.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-05-1024x608.jpg 1024w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074916\/PPT-01-01-Image-05-768x456.jpg 768w\" sizes=\"(max-width: 1098px) 100vw, 1098px\" \/><\/p>\n<p>And when you press and release the Alt key, you\u2019ll see the numbers that activate these commands:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25439 size-full\" title=\"Alt-Key Shortcuts for the QAT\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-06.jpg\" alt=\"Alt-Key Shortcuts for the QAT\" width=\"514\" height=\"220\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-06.jpg 514w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-06-300x128.jpg 300w\" sizes=\"(max-width: 514px) 100vw, 514px\" \/><\/p>\n<p>If you <strong>cannot<\/strong> install the QAT successfully, these commands do not appear, or you\u2019re on a Mac, please see the sections below:<\/p>\n<h2><span class=\"ez-toc-section\" id=\"PowerPoint_Quick_Access_Toolbar_Potential_Problems_in_the_365_Version\"><\/span><strong>PowerPoint Quick Access Toolbar: Potential Problems in the 365 Version<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Microsoft 365 programs sometimes hide the QAT by default, so you have to right-click the ribbon menu and make it visible:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25440 size-full\" title=\"Forcing the QAT to Show in PowerPoint 365\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-07.jpg\" alt=\"Forcing the QAT to Show in PowerPoint 365\" width=\"275\" height=\"135\" \/><\/p>\n<p>Another issue is that Microsoft sometimes introduces \u201cnew features\u201d and \u201cnew experiences,&#8221; making it harder to access the QAT and other important commands.<\/p>\n<p>To fix this, click the \u201cUpcoming Features\u201d button in the title bar and disable the \u201cnew experience\u201d look:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25441 size-full\" title=\"Disabling &quot;New Experiences&quot; in PowerPoint\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-08.jpg\" alt=\"Disabling &quot;New Experiences&quot; in PowerPoint\" width=\"738\" height=\"395\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-08.jpg 738w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074915\/PPT-01-01-Image-08-300x161.jpg 300w\" sizes=\"(max-width: 738px) 100vw, 738px\" \/><\/p>\n<p>Finally, in some 365 versions, the \u201cAutosave\u201d command (set to Alt, 1 by default) is <strong>not<\/strong> overwritten when you import a customized PowerPoint Quick Access Toolbar.<\/p>\n<p>To fix this, open the Options menu with Alt, T, O, go to the Quick Access Toolbar, and remove the &#8220;Autosave&#8221; command on the right-hand side.<\/p>\n<p>Once you do this, all the other shortcuts in the QAT should move down one number, so Alt, 1 should now activate the Alignment commands.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"PowerPoint_Quick_Access_Toolbar_How_to_Recreate_It_Manually_PC_and_Mac\"><\/span><strong>PowerPoint Quick Access Toolbar: How to Recreate It Manually (PC and Mac)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If none of the fixes above work, another option is to <strong>recreate the Quick Access Toolbar manually<\/strong>.<\/p>\n<p>It only takes a few minutes to set up, and it\u2019s <em>much faster<\/em> than spending hours Googling to see why your PowerPoint\/Office\/Windows version does not work properly.<\/p>\n<p>To set up the QAT manually, go to the Options Menu with Alt, T, O, and click on the Quick Access Toolbar on the left, as shown in the section above.<\/p>\n<p>Under \u201cCustomize Quick Access Toolbar\u201d on the right, you will see a series of default commands that already exist in the QAT.<\/p>\n<p>Make sure the drop-down menu above is set to \u201cFor all documents (default),\u201d and then click on each one and click \u201c&lt;&lt; Remove\u201d:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25442 size-full\" title=\"Creating the QAT Manually - Deleting Default Commands\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-09.jpg\" alt=\"Creating the QAT Manually - Deleting Default Commands\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-09.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-09-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-09-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>Once you\u2019ve removed these default commands, go to \u201cChoose commands from\u201d on the left and set it to \u201cAll Commands\u201d:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25443 size-full\" title=\"Manual QAT - Proper Command Settings\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-10.jpg\" alt=\"Manual QAT - Proper Command Settings\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-10.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-10-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074914\/PPT-01-01-Image-10-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>Next, scroll through the list and add the following commands to the Quick Access Toolbar in this order:<\/p>\n<p>Align Objects<\/p>\n<p>&lt;Separator&gt;<\/p>\n<p>Font Color<\/p>\n<p>Shape Fill<\/p>\n<p>Change Outline Color<\/p>\n<p>More Options&#8230;<\/p>\n<p>Arrange<\/p>\n<p>Font Size<\/p>\n<p>&lt;Separator&gt;<\/p>\n<p>Rectangle<\/p>\n<p>Draw Horizontal Text Box<\/p>\n<p>Shapes<\/p>\n<p>Straight Connector<\/p>\n<p>Merge Shapes<\/p>\n<p>Each command addition to the QAT should look like this:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25444 size-full\" title=\"PowerPoint Quick Access Toolbar - Adding Commands\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074913\/PPT-01-01-Image-11.jpg\" alt=\"PowerPoint Quick Access Toolbar - Adding Commands\" width=\"840\" height=\"685\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074913\/PPT-01-01-Image-11.jpg 840w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074913\/PPT-01-01-Image-11-300x245.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074913\/PPT-01-01-Image-11-768x626.jpg 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p>Once you\u2019ve finished, your PowerPoint Quick Access Toolbar should look like the one in the first section above.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"PowerPoint_Quick_Access_Toolbar_Issues_on_the_Mac\"><\/span><strong>PowerPoint Quick Access Toolbar: Issues on the Mac<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In Mac PowerPoint, theoretically, you can also import a custom QAT, but we could <strong>not<\/strong> get it to work reliably on different systems.<\/p>\n<p><a href=\"https:\/\/www.brightcarbon.com\/blog\/powerpoint-mac-quick-access-toolbar\/\" target=\"_blank\" rel=\"noopener\">BrightCarbon has some instructions you can follow<\/a>, but they use a very different QAT than ours (theirs is much more crowded).<\/p>\n<p>Due to these issues with importing a custom QAT in Mac PowerPoint, we recommend <strong>recreating the QAT manually<\/strong>.<\/p>\n<p>You can follow the steps in the section above with a few small tweaks:<\/p>\n<p><strong>First,<\/strong> to access the Options Menu in Mac PowerPoint, press \u2318 + , and you should see an area like this:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25445 size-full\" title=\"Mac PowerPoint - Options Menu\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-12.jpg\" alt=\"Mac PowerPoint - Options Menu\" width=\"1202\" height=\"714\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-12.jpg 1202w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-12-300x178.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-12-1024x608.jpg 1024w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-12-768x456.jpg 768w\" sizes=\"(max-width: 1202px) 100vw, 1202px\" \/><\/p>\n<p>Click the \u201cRibbon &amp; Toolbar\u201d icon and follow the steps above to remove the default commands in the QAT, select \u201cAll Commands,\u201d and add all the commands to the right-hand side of this area:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-25446 size-full\" title=\"PowerPoint Quick Access Toolbar - Mac Version and Small Differences\" src=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-13.jpg\" alt=\"PowerPoint Quick Access Toolbar - Mac Version and Small Differences\" width=\"1378\" height=\"1268\" srcset=\"https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-13.jpg 1378w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-13-300x276.jpg 300w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-13-1024x942.jpg 1024w, https:\/\/biwsuploads-assest.s3.amazonaws.com\/biws\/wp-content\/uploads\/2023\/02\/19074912\/PPT-01-01-Image-13-768x707.jpg 768w\" sizes=\"(max-width: 1378px) 100vw, 1378px\" \/><\/p>\n<p><strong>Note:<\/strong> In Mac PowerPoint, there appears to be no way to add the \u201cChange Font Size\u201d command to the QAT.<\/p>\n<p>Instead, there are only commands to Increase the Font Size and Decrease the Font Size, so we used the \u201cIncrease\u201d version in the example above.<\/p>\n<p>Finally, please note that the Alt-key shortcuts, such as Alt, 1 and Alt, 2, <strong>do not work<\/strong> in Mac PowerPoint because Mac systems lack the dedicated \u201cAlt\u201d key.<\/p>\n<p>These Alt-key shortcuts are a big reason the PowerPoint Quick Access Toolbar is so useful; without them, the QAT will not save you nearly as much time.<\/p>\n<p>To get around this problem, we strongly recommend using a service like <a href=\"https:\/\/www.acceleratorkeys.com\/\" target=\"_blank\" rel=\"noopener\">Accelerator Keys<\/a> to enable Alt-key shortcuts in Mac PowerPoint (and Excel).<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Going_Beyond_the_PowerPoint_Quick_Access_Toolbar\"><\/span><strong>Going Beyond the PowerPoint Quick Access Toolbar<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>While the QAT available here will save you a lot of time and accelerate your PowerPoint presentations, it\u2019s just the first step toward true mastery.<\/p>\n<p>You also need to learn how to <em>use<\/em> all the core commands and shortcuts, including the ones for alignment, distribution, and formatting, and how to create great-looking slides with them.<\/p>\n<p>And if you want to level up your productivity even further, you\u2019ll need to learn about VBA and <a href=\"https:\/\/breakingintowallstreet.com\/kb\/powerpoint\/macros-in-powerpoint\/\" target=\"_blank\" rel=\"noopener\">macros in PowerPoint<\/a> to automate your workflow.<\/p>\n<p>Check out <a href=\"https:\/\/breakingintowallstreet.com\/powerpoint-pro\/\">the full PowerPoint Pro course<\/a> to get all that training and create presentations at warp speed.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this tutorial, you&#8217;ll learn how to set up the Quick Access Toolbar (QAT) in PowerPoint and how it can save you hours each day with improved keyboard shortcuts.<\/p>\n","protected":false},"featured_media":29343,"template":"","class_list":["post-25433","biws_kb","type-biws_kb","status-publish","has-post-thumbnail","hentry","kb_category-powerpoint"],"acf":[],"_links":{"self":[{"href":"https:\/\/breakingintowallstreet.com\/wp-json\/wp\/v2\/biws_kb\/25433","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/breakingintowallstreet.com\/wp-json\/wp\/v2\/biws_kb"}],"about":[{"href":"https:\/\/breakingintowallstreet.com\/wp-json\/wp\/v2\/types\/biws_kb"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/breakingintowallstreet.com\/wp-json\/wp\/v2\/media\/29343"}],"wp:attachment":[{"href":"https:\/\/breakingintowallstreet.com\/wp-json\/wp\/v2\/media?parent=25433"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}